Calculate Hours Worked: Free Weekly Timesheet Calculator

Hours and minutes, or decimal hours?

Seven hours thirty is 7.50, not 7.30. That single confusion is the most common payroll error, and it always costs the same person: the one who worked the half hour.

The rule: divide the minutes by 60. Thirty minutes is half an hour, so 0.50. Fifteen minutes is a quarter, so 0.25. Anything else, divide.

Minutes to decimal, at a glance

• 5 min = 0.08  ·  10 min = 0.17  ·  15 min = 0.25
• 20 min = 0.33  ·  25 min = 0.42  ·  30 min = 0.50
• 35 min = 0.58  ·  40 min = 0.67  ·  45 min = 0.75
• 50 min = 0.83  ·  55 min = 0.92  ·  60 min = 1.00

The calculator shows both, so you never have to convert by hand.

Breaks: paid or unpaid?

Only deduct the breaks you are not paid for. A thirty-minute unpaid lunch on a nine-to-five day turns eight hours into seven and a half — that is two and a half hours a week, and around a hundred and thirty hours a year.

Short paid breaks, on the other hand, stay inside your hours. If you are unsure which yours are, the answer is in your contract or your staff handbook.

Night shifts and midnight

When the end time is earlier than the start time, the calculator assumes the shift ran through to the next morning and flags it. A 22:00 to 06:00 shift is counted as eight hours.

Enter it on the day the shift started. That is also how most employers record it, so your total will match theirs.

Overtime, weekly and daily

Set the weekly threshold and the multiplier. In the United States, non-exempt employees are generally paid time and a half beyond 40 hours in a week under federal law, but state rules and your own contract can differ.

Several states — California among them — also count overtime by the day, typically beyond eight hours. Fill in the daily threshold and the calculator applies whichever rule gives you more overtime, without counting the same hour twice.

Rounding

Many employers round each day to the nearest quarter of an hour. The option is there, with the nearest 5, 6, 15 or 30 minutes — six minutes being a tenth of an hour, common in legal and consulting work.

Rounding must be neutral over time: it should round up as often as it rounds down. If yours only ever rounds down, that is worth a conversation.

Does my week start on Sunday or Monday?

Whichever you use. The selector reorders the grid so it matches the timesheet your employer works from, and your times stay where you put them.

Can I send it to my employer or my accountant?

Yes, two ways. Print gives a clean sheet with your days, totals and pay, without the website around it. Download CSV gives the same table as a file that opens in Excel, Google Sheets or Numbers.

What if I work a split shift?

Put the main shift in the grid, then use the quick answer box for the second one and add the two decimal figures. A dedicated second shift per day is on the list.

Does this work for a two-week or monthly timesheet?

The grid covers one week, which is the period overtime is normally calculated on. For a fortnight, run it twice and add the two totals; the decimal figures add up directly.

Is my data saved anywhere?

No. Everything is calculated in your browser, and your times stay on your device so you find them again next week. Nothing is sent to us.

Is the pay figure my take-home pay?

No, it is gross pay — before tax, insurance and any other deduction. Treat it as a check against your payslip’s gross line, not as the amount that will land in your account.